MR People Team — Full Stack Overview

Every software system the Madison Reed People & Culture team uses, grouped by what it does.

Status key:

• Active — in use today
• Being replaced — still active but a successor is planned
• Planned — not yet deployed
• Blocked — CMPRSSN doesn't have access yet

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Core Employee Systems (HRIS / HCM)

System	What it does	Status	Notes
Paylocity	Central employee database. Stores all employee records, runs payroll, handles onboarding data	Active (being replaced by Workday in 2027)	Detail. CMPRSSN has access
Workday	Will consolidate employee records, recruiting, talent management, engagement, and contract management into one platform	Planned (Q2-Q3 2027)	Replaces Paylocity + Greenhouse + Lattice + ContractSafe. Season 1 builds are designed to survive the migration

Recruiting & Hiring

System	What it does	Status	Notes
Greenhouse	Applicant tracking: manages job postings, candidate pipeline, and hiring workflow	Active (being replaced)	Detail. API to Paylocity expires August — critical
Pinpoint	Candidate replacement for Greenhouse (ATS)	Under evaluation	Shlanda's team evaluating; if selected, migration needs to be scripted
First Advantage	Background checks and federal E-Verify compliance	Active	Regulated — cannot be built internally. Manual coordination today
Willo	Asynchronous video screening for candidates	Active	Could be replaced by a conversational screening agent
Gem	Outbound candidate sourcing	Active	Mainly for corporate roles, not high-volume retail hiring
BrightHire	Interview intelligence and scoring	Active (limited)	Only used for select corporate roles
DocuSign	Electronic signatures for offer letters and documents	Active	Detail. API access blocked for CMPRSSN

Leave & Time Off

System	What it does	Status	Notes
PulpStream	Leave of absence management: FMLA, ADA, return-to-work tracking	Active (cut candidate, ~$40K/year)	Detail. CMPRSSN access blocked
Legion	Workforce scheduling for Hair Color Bar retail locations, hours tracking, payroll feed	Active	Detail. CMPRSSN has access. Certified Workday partner, will survive the migration

Benefits & Compensation

System	What it does	Status	Notes
Fringe	Employee perks marketplace and recognition program	Active (~$140K/year, biggest single cost-saving opportunity)	Team already questioning its value. Redesign candidate
Guardian	Health insurance carrier	Active	Cannot be automated or replaced
Vanguard	401(k) retirement plan provider	Active	Cannot be automated or replaced
B Swift	Benefits administration and ACA (Affordable Care Act) compliance	Active	Integrates with Paylocity
OneDigital	Benefits consulting and vendor management	Active	Compliance consulting, vendor obligation tracking
Puck	Compensation benchmarking and market salary data	Active	Used by Grecia for comp decisions

Engagement & Performance

System	What it does	Status	Notes
Lattice	Employee engagement surveys ("Culture Compass"), performance reviews, org chart	Active (~$200K/year, under review)	Being replaced by Workday Talent + Peakon in 2027. Team loves it; transition will be sensitive
Peakon	Workday's engagement survey tool	Planned	Part of Workday migration; replaces Lattice engagement features

Learning & Training (LMS)

System	What it does	Status	Notes
Wisetail / CoCo	Current training platform for Hair Color Bar field staff	Active (being replaced)	Specialized for retail/deskless workers. Content migrating to Docebo
Docebo	New learning management system	Being implemented	Detail. You'll own admin config, content migration, compliance automation
Emtrain	Anti-harassment and compliance training content	Active	Integrates with whatever LMS is in use

Compliance, Legal & Risk

System	What it does	Status	Notes
HR Acuity	Employee relations case management and investigations	Active (~$30K/year)	Workday has no equivalent; will stay post-migration
Speakfully	Anonymous employee reporting / whistleblower hotline	Active	Bundled with HR Acuity function
Littler	External employment law firm	Active (~$120K/year)	Cannot be automated; could reduce load by routing routine questions to Mineral
Mineral	AI-powered legal research assistant for employment law	Active or planned	Handles baseline employment law questions before escalating to Littler
ContractSafe	Contract storage and lifecycle management	Active (~$7K/year)	Being replaced by Workday CLM (via Evisort)

Communication & Collaboration

System	What it does	Status	Notes
Slack	Internal messaging and collaboration	Active	Detail. People team bot deployed here. GMs and above only
Google Workspace	Email, Drive (personnel files, trackers), Sheets	Active	Personnel file creation is manual. Lots of CSV download/upload grunt work lives here
Zapier	Workflow automation connecting Google tools	Active (shadow IT)	Running on Shlanda's personal credit card. Some automations work, some failed

Retail & Field Operations

System	What it does	Status	Notes
Top Hat	Hair Color Bar appointment booking	Active	Fed by Legion scheduling system
Agile Engine	External vendor that manages Legion	Active	Vendor relationship, not an internal tool

Travel & Expense

System	What it does	Status	Notes
Navan (formerly TripActions)	Travel booking and expense management	Active	Workday will absorb the expense half; travel portion stays

Analytics

System	What it does	Status	Notes
Looker	Business intelligence dashboards and reporting	Active	Used for People analytics and KPIs. Claude MCP integration being scoped
Snowflake	Data warehouse underneath Looker	Active	Where the raw data lives

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The big picture

The People team's stack has ~30 tools. The Workday migration (Q2-Q3 2027) will consolidate several of them, but that's a year away. In the meantime, the team manually bridges gaps between disconnected systems by downloading CSVs, cross-referencing in spreadsheets, and re-uploading. That manual bridging is the core of what the embed automates.

What CMPRSSN has already automated (live as of July 2026)

• Pay reconciliation agent — catches discrepancies across Paylocity reports weekly
• Leave feed — consolidates Legion reports, uploads to PulpStream via SFTP
• Leave notifications — routes leave status changes to the right managers via Slack
• Minimum wage monitor — tracks multi-state minimum wage compliance

What's still manual (your Month 1 work)

• Paylocity data entry for hires, job changes, terminations
• Onboarding coordination across Greenhouse, Paylocity, Google Drive, Legion
• LMS enrollment and compliance tracking
• The 100+ task job-change checklist in Paylocity